Interview confirmation email template

Whether you’re in HR or are hiring your first-ever team member (congrats, by the way! 🎉), you’ll need to send your fair share of interview confirmation emails. No need to fret or overthink what to say or how to write one — this interview confirmation email to candidates template will allow you to quickly and easily schedule job interviews with potential new hires during your hiring process. Once your template is ready, pop it into your email client or better yet your hiring software, and then customize your message to suit your employer brand.
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• <a href="#template">Interview confirmation email template</a>

• <a href="#tips">Tips for writing a job interview confirmation email to candidates</a>

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What is an interview confirmation email?

After you’ve invited candidates to interview at your company, it’s best practice to send them a confirmation email to confirm various interview details. That way both you and the candidate are on the same page and prepared for your discussion. An interview confirmation email should include:

• Date, time and duration of the interview – If you’re interviewing someone in a different timezone, be sure to clarify the exact time!
• Directions to the office or interview location – If relevant, you should also include any building entry instructions and how accessible the building is.
• Interviewers – Include their names, job titles and potentially a link to their LinkedIn profile so the candidate can learn more about them.
• Format and content of the interview – Whether it’s introductory, behavioral, assignment or skills-based, let candidates know what they can expect and how they can best prepare for your hiring process.

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<div id="template">Interview confirmation email template</div>

💡 Pro Tip: Copy and paste this interview confirmation email template straight to Homerun’s applicant tracking software to automate candidate communication and make your recruitment emails a breeze.

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📣 Need to cancel your interview with a candidate? Use this email template to help you cancel your job interview as an employer

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<div id="tips">Tips for writing an interview confirmation email to candidates</div>

• Keep it brief: It’s only a confirmation email after all – you’ve already sent the initial interview invitation email so this communication is just about confirming to make sure all systems are go.
• Write a clear subject line: Make sure it’s immediately clear from the subject line what the email is about or it may not capture your recipients’ attention in their inbox.
• Match your personal voice and company style: The writing style in your email should align with your company culture and your own personal voice. If you and your company take on a more formal tone in communications, you may opt to mimic that style in this interview confirmation email.
• Send the confirmation email at the right time: This is especially important if the interview was set up a while ago. Send your interview confirmation email a couple of days before the interview to remind the candidate and also to ensure they’re still available.
• Make use of candidate communication software: Stay on top of your interview confirmation and general recruiting emails by templating them with hiring software like Homerun. That way, all your communication is in one place and consistent with your brand voice.
• Set to-dos and reminders: With Homerun you can set to-dos and reminders for yourself to send out an interview confirmation email at the right time.

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Speed up your hiring emails

Add this interview email template to Homerun’s hiring software and streamline your hiring process from start to finish.

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